Policies and Procedures

COMMUNITY ROOM

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COMMUNITY ROOM AT SUMMIT PARK

POLICIES AND PROCEDURES

The following information is provided to assist you in planning your event at the Community Room at Summit Park. Our staff is committed to providing you with an excellent experience and successful event. Please let us know of any special needs so we can ensure a memorable event.

COMMUNITY ROOM AT SUMMIT PARK CONTRACTS
All events at the Community Room at Summit Park require a signed contract. During contract and proposal negotiations, all spaces/dates will be held as "pending". Upon the receipt of a signed contract and required deposit, the space/date will be confirmed. All pending dates will be released after 14 days (from the date of the contact proposal was issued) if the signed contract, required deposit and credit card authorization form are not received.
          •   Space can only be reserved 14 to 90 days prior to an event date
          •   Space cannot be reserved on any holiday’s or the day prior to and/or after a holiday

DEPOSITS AND PAYMENTS
          •   A $100.00 non-refundable deposit is required for all events and can be paid with cash, check or credit card.
          •   Final payment is due upon 7 days after event.

ADDITIONAL FEES
Any change made within 72 hours of the event will incur a $250.00 fee.

CREDIT CARD AUTHORIZATION
All event contracts require a signed and valid credit card authorization form. This form authorizes payment and will be used for any charges incurred at the Community Room at Summit Park.

CANCELLATION POLICY
If for any reason your event is canceled, the deposit is non-refundable and additional fees may apply. In the unfortunate event your function must be canceled, cancellation charges will be applied as follows:
          •   3-6 months prior to scheduled function, 50% of the estimated total value.
          •    Less than 3 months prior to scheduled function, 100% of the estimated value. 

DATE CHANGES
Should your event date change and the new date is available at the Community Room at Summit Park, there will be no additional fees incurred.

ROOM SET-UP
The Community Room is furnished with (60) stacking chairs, (6) 6ft round banquet tables and (12) 7ft rectangular banquet tables. The client is responsible for setting up the tables and chairs as well as cleaning the tables with product provided and returning the tables and chairs to the storage area. Linen is not provided for tables.

ROOM DECORATIONS, MATERIALS AND DELIVERIES
Nothing may be hung, attached or suspended from any part of building. Candles used as decorations must have flames full contained. The use of double back tape, stapes, nails, glitter, confetti and other similar materials is prohibited. Use will be assessed a $500.00 clean up fee for the use of any of these materials.

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